Clackamas County Probate, Vital Statistics, and Other Records

These records are mostly from the Oregon State Archives or the Clackamas County Historical Library--they may also be available in other libraries. See bottom of this page for how to order copies and note the special rules for copies of vital statistics.

Begin with a SEARCH at the OREGON STATE ARCHIVES to do a name search through over 500,000 entries and a large variety of records. The Oregon Historical Records Index, Clackamas County lists all the county records consulted for the Archives name search.

WPA Histories A project completed during the 1930s is now on-line. These are wonderful personal histories, reminiscenses, and anecdotes from Oregon old-timers still alive in the 1930s. They are searchable for names and terms and appear in complete form.

PROBATE RECORDS

The State Archives has "Clackamas County Probates, 1844-1928", "Widows' Pension Records, 1913-1930", "Index to Probate Cases, 1845-1979", and "Probate Guardianship Records, 1857-1910"; "Probate Estate Records, 1859-1959" includes wills (and 1946-1970 are indexed).

"Clackamas County Probate Records 1844-1928"; available at the Clackamas County Historical Society Library, the Oregon State Archives, and at other libraries.

"Index to Clackamas County Probate Records" 1845-1910 is available at the Clackamas County Historical Society Library; probate records are the best source to begin a search by surname--they may include the names of descendants, claim numbers, addresses, and other details.

Probate Records are available at the Clackamas County Courthouse; land and tax records are stored together. "Index to Probate Case Files, 1850-1982"; "Probate Case Files, 1907-1992", other records 1950-1986; at the Clackamas County Courthouse, Circuit Court File Room (more recent probates and wills are in the Circuit Court Office; the Clerk's office has Miscellaneous Records-- probate, commitment, adoption, and marriage certificates-- 1976-1978).

"Probate Dower [inheriting survivor spouse] Records, 1863-1895" at State Archives.

>>>>VITAL STATISTICS (Birth, Marriage, Divorce, Death) Record/Certificate COPIES are available through the Oregon State Health Division and/or the Clackamas County Clerk's Office with restrictions (birth records must be older than 100 years, and death, marriage, and divorce older than 50 years). The restrictions also apply to access to indexes and registers. See the Libraries and Societies page for details. Restrictions do NOT apply to probate, widow's pension, cemetery, obituaries, announcements, hospital registers or other records with the same information. At other libraries and archives any of these records may be indexed and available for lookups, although these libraries rarely carry actual certificates issued during the 20th century.<<<<

The records held by the Oregon State Archives are either in the original format or part of the Reference Room Library as microfilm or publications. The microfilm and publications are available for self service in the Reference Room. Access may be restricted (see above paragraph).

Oregon City Hospital Records, 1909-1919 [when the hospital closed]: an alphabetical card file at the Clackamas County Historical Society of all patients; a separate card file records births with vital statistics, etc., on parents.

Catholic Church records of births, deaths, marriages, and confirmations begin in 1840 in Munnick, Harriet Duncan and Mikel Delores Warner, Catholic Church Records of the Pacific Northwest, 6 vols.: 1979, Binsford & Mort, Portland; available at many libraries.

BIRTH RECORDS

County birth records are typically kept by the County Clerk for about 6 months and then transfered to the Oregon Health Division. This system began in 1903. The Health Division has transfered birth records from 1948 and earlier to the Oregon State Archives, and may, periodically transfer later records. In practice, this meant that many vital statistic records are still available in libraries and collections other than the State Archives and County Records Office especially through the 1920s and often for later decades.

State of Oregon Health Division office has kept birth records since January 1903. Some earlier records for the city of Portland since approximately 1880 are available from the Oregon State Archives. Records for births 1927 to 1948 have been transfered to the State Archives.

At Oregon State Archives: Clackamas Birth certificates: delayed filing applications, 1869-1941; Birth certificates, 1921-1944;Birth Records, 1933, 1935, 1936; Birth Records [District 1], 1926-1933, 1935-1936; Birth Records [District 2], 1926-1935; Birth Records [District 3], 1926-1935; Birth Records [District 4], 1926-1931, 1933, 1935; Birth Records [District 68], 1928-1941; Clackamas County delayed births, 1869-1899

"Clackamas County Birth Records" at the Clackamas County Historical Society library begin with the year 1847, not continuous for later years.

Birth Records 1907-15 at the Clackamas County Historical Society Library.

City Hospital Delivery Records 1931-1947 at the Clackamas County Historical Society Library.

Birth Records 1947-1969 at the Clackamas County Historical Society Library

Birth Certificates [filmed with Death Certificates], 1902-1920 at theClackamas County Courthouse, Court File Room.

Delayed Birth [Petition for Registration of Birth-documents births from ca.1882-ca.1910], 1954-1981;
Delayed Birth Certificates [documents births from ca.1872-ca.1910-with index],1943-1982 at the Clackamas County Courthouse, Court File Room.

Also at the Oregon State Archives: Record of Births and Deaths [Milwaukie], 1915-1927; Record of Births and Deaths [Oregon City], 1915-1924; Record of Births and Deaths [Wilsonville], 1915-1945.

MARRIAGE RECORDS

Marriage records are filed at first with the County Clerk and then transfered to the Oregon Health Division. The Clerk's Office may retain some files for before 1906.

State of Oregon Health Division office collected marriage records after January 1906. Records prior to 1961 have been transfered to the Oregon State Archives. Marriage records have been inventoried through 1960.

At the Oregon State Archives: Clackamas County Marriages, 1848-1893, 1910-1921; Marriage index, 1885-1890 (microfilm); Clackamas County Marriage Index, 1885-1890; Marriage Records [with indexes], 1848-1864, 1864-1879, 1879-1885.

Also at the State Archives Marriage records, 1840s-1912; Clackamas County Marriages, 1848-1893, 1910-1921; Marriage Records 1848-1961; Early marriage records of Clackamas and Wasco Counties, 1848-1865; Marriages, 1848-1893, 1910-1921(Reference Room Library publications, books not microfilm); Marriage records, 1853-1879; Marriage records, 1853-1948 (microfilm); Marriage certificates, 1863-1935 (excluding 1890-1910). All of these are separat volumes or rolls.

Index to Clackamas County Marriage Returns, Books 1-20; at the Clackamas County Historical Society ; the 5 index volumes cover February 1917 through May 1953; copies of the indexes are for sale individually; a xerox of an individual record itself (from the collection of carbon copies at the Clackamas County Historical Society) may also be purchased. Request "Clackamas County Marriage Returns" from The Clackamas County Family History Society, P.O. Box 995, Oregon City, Oregon 97045. Records from 1923-1928 were lost.

Marriage Records 1900-1912, separate volume, at the Clackamas County Historical Society Library.

Marriage Records 1915-1920, separate volume, at the Clackamas County Historical Society Library.

Marriage Records of Christ Church Episcopal (Lake Oswego) 1949-1968 at the Clackamas County Historical Society Library.

Clackamas County Marriages, 1862-1889, ….1910-1921 at the Clackamas County Historical Society Library.

Index to Clackamas County Oregon Marriage Records [Abstracts], ca.1857-1900, 1900-1912,1917-1929; Marriage Records with indexes, 1892-1903, 1853-1961, 1928-1966; Return of Marriages, vol. 1-74, 1917-1953 (no index) at the Clackamas County Clerk's Recording Office.

DIVORCE RECORDS

State of Oregon Health Division office has divorce records after 1925.

Some records before 1925 are kept by the Clackamas County Circuit Court Clerk.

Clackamas County Divorces, 1852-1920 at the Clackamas County Historical Society Library.

At the State Archives Divorce Index, 1852-1920 (Circuit Court Cases), divorces, 1852-1920

DEATH RECORDS

Oregon Death Index ( information is on line and free) 1903-1920 complete -- 1921-1930 through G's completed and H to Z in progress [as of April 2002, an ongoing project]; with search engine; death date, place, record number. "This index was compiled by the State of Oregon which began in 1903. The index is not error free and there are many missing death records. The Oregon Vital Records hopes to correct the situation as time and money allows. Our database at the present time totals over 97,000 names and we will be updating this index as it is input and eventually it should include about 600,000 names."

State of Oregon Health Division office has death records after January 1903. Some earlier records for the city of Portland since approximately 1880 are available from the Oregon State Archives; copies require fee.

At State Archives: Coroner's Inquests, 1859-1883, 1911-1920, 1932-1945; Death certificates, 1921-1948, 1931-1949; Death records, 1907-1915, 1927-1934, 1928-1934, 1932-1933,1927-1948 (separate volumes).

Clackamas County Death Records 1907-15; with vital statistics; indexed by surname; at the Clackamas County Historical Society Library.

Death Records June 1-September 30, 1919, at the Clackamas County Historical Society Library.

Death Index to Catholic Records of the Pacific Northwest; companion index to Munnick's Catholic Records of the Pacific Northwest; the Death Index lists by names of deceased, brides (maiden name), and grooms; at the Clackamas County Historical Society Library.

Death Certificates[filmed with Birth Certificates ], 1902-1920 at the Clackamas County Courthouse, Court File Room.

Also at the Oregon State Archives: Record of Births and Deaths [Milwaukie], 1915-1927; Record of Births and Deaths [Oregon City], 1915-1924; Record of Births and Deaths [Wilsonville], 1915-1945.

Catholic Church Records, Deaths: Oregon City Register 1842-1890:Clackamas County Oregon.

1850 Oregon Mortality Schedule on-line version by the Genealogical Forum of Oregon separates the schedules by county. Also available at the Clackamas County Historical Society in the "Oregon Miscellaneous Records" folder (covers entire state).

CHURCH RECORDS

Methodist Church Records, index of names by Connie Lenzen; full text in print has biographies.

Catholic Church Records, index of names by Connie Lenzen, also editor of full text in print.

Cumulative Indexes to Munnick's Catholic Church Records Publishing the Catholic Church Records from the Archdiocese of Portland in Oregon was originally begun by Harriet Munnick in 1972. She completed seven books, each had more that one parish or volume and each had a separate index. This is a cumulative index to all seven books broken out into baptisms, marriages and deaths. This cumulative index database includes over 22,000 names. 14 parishes in 7 volumes. Website has a search engine

History of the Churches of Christ and Christian Churches in the Northwest includes biographies and descriptions of the founding of churches in Barlow, Beaver Creek, Canby, Carver/Stone, Cherryville, Damascus, Gladstone, Molalla, Oregon City, and Rock Creek.

Marriage Records of Christ Church Episcopal (Lake Oswego) 1949-1968 at the Clackamas County Historical Society Library.

Jesuit Oregon Province Archives

NATURALIZATION RECORDS

These documents are the application for United States citizenship by aliens.Information may include applicant's name, age, physical description, place and date of birth, method of immigration, vessel name, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, depositions, and certificates of arrival.

List of Naturalization Records at the Oregon State Archives; records before the turn of the century (19th to 20th, that is) contain little more than the names of new citizens. Note that the State Archives Search Engine searches through the 4,909 entries in Clackamas County Naturalizations, 1887-1931.

At the Oregon State Archives --use of these indexes is recommended over unindexed court records--Index to Declarations & Final Papers, 1887-1905; County Court Civil Journal [includes naturalization-with index], 1881-1887; County Court Judicial Journal Index [includes naturalization], 1888-1900; V Order Book County Court Civil Actions [includes naturalization-with index], 1859-1881; [Record of Declaration of Intention-with index], 1929-1931.

At the Oregon State Archives, without indexes: Declaration of Intention [Record]1887-1901; 1901-1906; Certificates of Citizenship, 1891-1900; Naturalization Certificates [Stubs], 1907-1926; Naturalization Citizenship Application Record, 1905-1906; Naturalization Declaration of Intention [includes John McLoughlin], 1850-1898; Record of Declaration of Intention [with index], 1906-1929; Naturalization Petition and Record, 1907-1929;County Court Journal 1888-1920 (until 1906, naturalization matters were mixed with general judicial records); McLoughlin, John Citizenship Records, 1849-1851; Naturalization Petition [Joseph Eberhart], 1905.

Clackamas County Naturalization Records 1887-1906 at the Clackamas County Historical Society Library

Certificate of Citizenship [County Court], vol. 2, 1890-1905 at the Clackamas County Clerk's Recording Office.

TAX, ASSESSMENT, AND POLL RECORDS

Clackamas County Tax Assessments; for Oregon City 1846; for Clackamas County 1866, 1910, and 1916; for Oregon City 1939 at the Clackamas County Historical Society Library.

"Oregon City Assessment Roll of 1846" is not alphabetized. Names head of household. Includes town lot number, and valuation of carriages, mills and wagons, cattle and hogs, clocks, watches, and merchandise, with total tax to be paid. At the Clackamas County Historical Society Library.

The Oregon State Archives has an immense number of tax and property related records beginning with 1850 and continuing to the present. At the Archive Inventory, check the following categories: Assessment and Tax Rolls, Attachment Records, Foreclosure Records, and Tax Lot Cards. Note that the State Archives Search Engine searches through 28,032 entries in the Provisional and territorial government tax rolls, 1846-1859.

CATALOGUES, INDEXES AND GENERAL SOURCES
MISCELANEOUS RECORDS

Among the records searched by the Oregon State Archive’s Surname Search Engine are eight Oregon State and County records. (The eight sets are: Clackamas County Coroner's Reports, 1860-1883; Clackamas County Delayed Births, 1869-1896; Clackamas County Divorces, 1852-1920; Clackamas County Marriages, 1848-1893, 1910-1921; Clackamas County Probates, 1844-1928; Clackamas County Widow's Pensions, 1913-1930; and Clackamas County Women's Property Register, 1859-1909; Clackamas County Insane Commitments, 1854-1889).

State Archives Clackamas County Records Inventory, of 1842-1990 records available; at this page (through links) each record is fully described with dates, type of information included, etc. The Inventory also specifies where a particular record is stored, such as at the State Archives, at the Clackamas County Clerk's Office, at a University Library, or elsewhere.

State Archives Reference Services include a short description of services covered, how to request records, schedule of fees for copies, etc.. Request a specific record or pay $30 per hour (in 10-minute increments) for an expert hands-on search at the Archives. The Archives are open to the public at no charge.

Mt Hood Trackers; a multi-volume, periodical by the Mt. Hood Genealogical Society that reprints rosters, tax lists, censuses etc. Volumes 1-19 (1959-1979) at the Clackamas County Historical Society Library are indexed for pioneer surnames in a separate volume.

Catalogue of Titles in the Mid-Continent Public Library Genealogy Circulating Collection; by surnames and location; "Willamette Valley" is C168 for example. These materials are available for inter-library loan at (816) 252-0950. The catalogue is at the Clackamas County Historical Society Library

Clackamas County Family History Society materials, loose and bound, include the newsletter ("Legacy"), articles, bulletins, biographies, reprints, how to information, etc. Family History Society materials are at the Clackamas County Historical Society Library.

Clackamas County Widow's Pensions, 1913-1930 at the Clackamas County Historical Society Library.

Oregon School Register, District 114 (Clackamas County); school year 1908-09 at the Clackamas County Historical Society Library

Clackamas County School District; 1930, 1925, 1916 at the Clackamas County Historical Society Library

Oak Grove School District #103; records 1903-1927 at the Clackamas County Historical Society Library

Oregon; WPA Records: (Inventory #7); catalogue of materials in the Oregon State Archives Division of the Oregon State Library; a complete inventory as of the mid-1930's (#7, Publication #9, 1st series); this abstract indexes by city/county and by subject; there are for example 52 folders on biography and 113 on cities in the Archives (This catalogue is available at the Clackamas County Historical Society Library).

Oregon City Hospital Records, 1909-1919 [when the hospital closed]: an alphabetical card file at the Clackamas County Historical Society of all patients; a separate card file records births with vital statistics, etc., on parents.

Early Settler Certificates; spiral bound typescript gathers information from early settler certificate applications (the applications themselves on file at the Clackamas County Historical Society); the registry includes information taken from pioneers who arrived before 1900 or from their descendents; lists over 100 names from various counties with vital statistics, biographies, and family trees.

Jail Register Index, Clackamas County, Oregon; lists 1892-1925 (excepting 1903-06); transcribed and indexed by Herb Bumgartner; copies are available for sale; at the Clackamas County Historical Society Library.

RECORD COPIES may be available at only one or at several places. It is usually easier (and less expensive) to visit an archive or library in person. For records by email, fax, phone, or mail, it is best to have a specific record in mind before making a request. Check as many places as possible (in online catalogues) before ordering a record---prices and collections vary. Go to this web site's Libraries and Societies page for addresses, phone numbers, online catalogues, and links to order forms. At the bottom of the "Libraries" page, you'll find a schedule of fees for four major sources.

Clackamas County GenealogyWillamette MeteoriteClackamas County HistoryClackamas Native AmericansClackamas Co. Home Page Clackamas County GenealogyWillamette MeteoriteClackamas County HistoryClackamas Native AmericansClackamas Co. Home Page

Patricia Kohnen